Archived Information

Accounting and Auditing

FY02 End of Year Pupil and Financial Report

Schedule S - Directions

Schedule S School Construction Projects Data and FY02 Expenditures is an addendum to the FY02 End of Year Pupil and Financial Report. The Schedule should be filed by September 30, 2002 in accordance with the time frame noted in the End of Year Directions. This schedule will be available as a separate download from the School Finance Web Site when the End of Year Reports are available and can be returned by

e-mail to Doug Finnegan at dfinnegan@doe.mass.edu. Questions regarding this schedule should be directed to Doug Finnegan at 781-338-6540.

Specific Directions

Identify the name of the Local Education Agency (LEA) and the LEA code as assigned by the Department of Education. Regional School Districts should report only information for member town projects that have been filed and will be bonded in the name of the Regional School District. Member cities and towns are responsible for reporting information on school construction projects filed and bonded through the city and town.

1. Data: General Project

   Information requested in Part A should include all school construction projects currently on the School Building Assistance (SBA) Priority List and all school construction projects that have been approved for funding and for which an audit has not been submitted.

   • Project Name: Identify the name of the school under construction or renovation. If the project is for a new school or the name of the school has changed provide both the name at application and the name by which the school is currently known.

   • File/Project Number: Projects approved for funding should use the project number assigned at the time of the grant award. Projects currently on the Priority List should use the Priority Number on the FY02 Priority List at http://finance1.doe.mass.edu/sbuilding/priority02.html.

   • Type of Project: Indicate whether the project was approved as a new school, (New) addition and renovation, (A&R) renovation (Reno) or major repair of windows, roof, HVAC, accessibility or for safety issues (MR).

   • Actual Square Footage: Gross Square footage of school building.

   • Dates:

     • Indicate the dates as requested. If the project has actually started or been completed do no complete the "planned construction or completion" dates.

     • Post-Bid Form F filing is a requirement under School Construction Regulation Section 38.11 (2). If this information has been filed with the SBA Office, indicate the date of filing. If the information has not been filed, attach a completed, signed copy with this schedule.

     • Contractor Evaluation filing is a requirement under School Construction Regulation Section 38.12(10).

     • Financing

     • Indicate the most recent Interest Rate and number of years of BAN interest for each project.

     • Indicate the most recent Interest Rate and number of years of BOND interest for each project.

     • Indicate the date the permanent financing was issued.

2. Actual Total FY02 Construction Expenditures from all Sources: Indicate in this section, the total expenditures for all construction in FY02. This information should reflect expenditures in FY02 from all sources, (e.g. bond proceeds, revolving accounts, appropriations, etc.) for the categories listed regardless of whether the construction has or will be reimbursed by the State's School Building Assistance Program. Do not include debt service (interest costs)