Grants and Other Financial Assistance Programs: FY2010

Priorities are to:

1. provide creative and innovative interdisciplinary, hands on, student centered programming that supports and contributes to academic achievement and youth development for all students;

2. integrate school-day and out-of-school-time programs to promote shared learning goals, teaching and support strategies, and staff recruitment and training activities;

3. provide programs that address explicitly appropriate grade-level state and local learning standards and support students' academic performance;

4. contribute to student performance goals outlined in school improvement plans;

5. create and maintain a school and community-based infrastructure that establishes procedures to improve outcomes for children and youth through successful program implementation and oversight;

6. establish procedures to evaluate program effectiveness through the collection and analysis of data;

7. promote efficient use of public resources and facilities through effective partnerships among schools, community-based agencies, adult community learning centers, and other public and private entities; and

8. address the multiple needs of children, youth, and their families through increased supervision, safety, and access to support services.

Eligible grantees include the following.

1. Grantees that received a Massachusetts 21^st CCLC FY2008 competitive grant through Fund Code: 647-B-1 for new sites and/or 647-B-2 for exemplary programs, and that received continuation funding for those sites through Fund Code: 647-A in FY2009.

2. Grantees that received an FY2009 competitive grant through Fund Code: 647-B-1 for new sites and/or 647-B-2 for exemplary programs.

To apply, applicants must continue to have a Community Council that has as one of its functions the coordination of after-school and other out-of-school-time programs. Membership must continue to be representative of the school district boundaries, community, and populations to be served.

See the Additional Information section below for a list of eligible entities and the maximum amounts for which they may apply.

Applicants may request up to a total amount equal to the following.

1. Recipients of FY2008 and/or FY2009 Fund Code: 647-B-1 grants (new sites)

   • 100 percent of their original FY2008 and/or 2009 647-B-1 award amount.

2. Recipients of FY2008 and/or FY2009 Fund Code 647-B-2 grants (exemplary programs)

   • Cohort 1 (FY2008 awards) 65% of their FY2003 award through 647-B-1

   • Cohort 2 (FY2009 awards) 70% of their FY2004 award through 647-B-1

Note: There may be some grantees that received funding reductions since their original awards (due to site closings or program changes, for example) that will be eligible for less than the above stated amounts. Those grantees will be contacted directly with the details.

Grant requirements for continuation funds include, but are not limited to, the following:

1. yearly progress updates;

2. timely submission of required data that demonstrate the maintenance of attendance levels and program quality (details regarding data submission will be provided to all grantees);

3. evidence that the grantee is working towards sustaining the program beyond the grant period; and

4. submission of a yearly reapplication.

Funds must be used solely for the purpose of continuing to support Community Learning Center sites/programs funded under the FY2008 and FY2009 competitive grant awards through Fund Codes 647-B-1 and/or 647-B-2. These funded services must provide students with academic enrichment and a broad array of other activities designed to complement their school-day programs and advance student achievement. Funds may be used to offer literacy and related educational development to families of these students.

Activities that may be funded under this grant:

1. academic enrichment and support, including providing additional assistance to students to improve their academic achievement;

2. mathematics and science education activities;

3. English/language arts activities;

4. arts and music education activities;

5. entrepreneurial education programs;

6. tutoring services (including those provided by senior citizen volunteers) and mentoring programs;

7. programs that provide after-school activities for limited English proficient students that emphasize English language skills and academic achievement;

8. health and fitness activities;

9. telecommunications and technology education programs;

10. expanded school library service hours;

11. youth development/community service learning;

12. programs that promote parental involvement and family literacy;

13. programs that provide assistance to students who have been truant, suspended, or expelled to allow the students to improve their academic achievement; and

14. drug and violence prevention programs, counseling programs, and character education programs.

Funds may be used to pay for:

1. staff and coordinator salaries;

2. contracts with provider agencies;

3. professional development activities;

4. stipends for professionals, students, or family members involved actively in the delivery of services;

5. transportation; and

6. program materials.

No more than 22.5 percent of the total budget may be used for program coordination and administration; no more than 10 percent of the total budget may be used for program materials. All contracted providers must be held to the same budgetary guidelines. Districts or agencies including indirect costs in their budget proposals may use their most recently approved indirect cost rates. However, if the approved rate is higher than 5.0 percent, the agency can use only a maximum rate of 5.0 percent for this grant.

Friday, July 31, 2009

Proposals are requested at the Department on the date due but extensions will be granted as needed and applications will be reviewed on a rolling basis. Please note, however, that submission dates close to September may not be able to have a September 1 start date.

1.      Part I - General - Program Unit Signature Page - (Standard Contract Form and Application for Program Grants)

2.     Program Summary Cover Sheet

3.     Part II Workbook - Budget (II-A) and Budget Narrative (II-B)*
   
   (Print and mail with the application all four budget and budget narrative pages. See important opening instructions below.)

4.     Part III - Required Program Information

5.     Part IV - Student Support Collaboration and Coordination

6.     Addendum A - Promising Program Practices Form

7.     Addendum B - Requirements and Assurances Signature Page

8.     Addendum C - Survey of After-School Youth Outcomes (SAYO) Form

9.     Addendum D - APT Requirements Form

10.     Addendum E - Additional Sources of Revenue/In-Kind Contributions Form

*NOTE: The Budget and Budget Narrative Workbook is a Microsoft Excel file which includes macros that enable the workbook to compute totals and summary tables.

1. For Microsoft Office 2000/2003, you may need to change the security setting in Excel before opening the file. In Excel, click 'Tools', 'Macro', and then 'Security'. When the dialog box appears, change the security setting to 'Medium' and then click 'OK'. You can now open the budget file.

2. For Microsoft Office 2007, you must save the workbook as an earlier version of Excel (.xls not .xlsx).

1.     Required Forms Checklist

2.      FY2010 Eligible Applicants and Continuation Grant Amounts

3. Budget Detail - Description of Line Item Information

4. Consultation with Public/Private Schools - Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21^st CCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep on file documentation regarding annual consultation with private schools.

5. The pages must be numbered, single-spaced, printed only on one side, with a one inch margin. The font should be Arial and the size should be no smaller than 11-point type. It is in the best interest of the applicants to ensure that the application is easy to read, developed logically in accordance with the selection criteria, and addresses each question fully.

6. Additional Addendums (with non-requested information) are limited to 10 pages in total. (The Required Forms listed in the previous section above do not count towards this limit.)

7. Fund Code: 647-A applicants will be required to complete an online survey in August or early September 2009 regarding 21^st CCLC technical assistance efforts provided by the Department and 21^st CCLC grantees during FY2009. The link to the survey will be emailed to all eligible applicants later this summer.

Submit two (2) sets, each with an original signature of the Superintendent/Executive Director. Mail to: